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Invite Users to Expense

Get Started with the App for Your Organization

Invite Users to Expense

Get Started with the App for Your Organization

To support a smooth transition to digital receipt management, it’s important that all users in your organization are properly informed and equipped to use Expense. Follow the steps below to invite users and help them get started quickly.

📣 Step 1: Inform Your Users

Administrators should send a welcome email to all users with instructions on how to access and use the Expense app.

Instructions:

  1. Go to Administer > Messages in the Expense portal.

  2. Copy the email addresses of the users you want to invite.

  3. Open your email client, create a new message, and paste the addresses.

  4. Use the email template below, or tailor it to suit your organization’s needs.

💌 Suggested Email Template

Subject: Welcome to Expense – Our New Digital Receipt Management System

Hi [First Name],

As part of our digitalization journey, we’re excited to introduce Expense – a user-friendly platform for managing your receipts and expense claims digitally.

🔧 Getting Started:

  1. Log in to your profile:
    👉 https://companyname.dicomkontera.se

  2. Download the Expense app:

    • Available on the App Store (iOS) and Google Play (Android).

  3. Connect the mobile app:

    • Use your username: [insert username]

    • Use your temporary password: [insert password]

    • Upon first login, you’ll be asked to create your own password.

    • Navigate to My > Settings > Mobile Devices > Add Device to generate a registration code.

    • Enter this code in the app when prompted on first launch.

    • Review our guide or watch our introduction video to get started quickly.

Alternatively, you can log in to the app directly using your username and new password.

📚 Helpful Resources:

  • Lost your receipt? Click here to learn how to handle it. 

  • Handling multiple digital receipts? Tips available here: Digital receipts

  • Need to attach several receipts to one expense? Learn how: Multiple attachments

📅 Important: Starting from [Insert Date + Month], all receipts should be photographed and submitted digitally using the Expense app. This will simplify and accelerate our expense processes for everyone.

🔐 Need help?
If you haven’t received your login credentials or your email isn’t registered in Expense, please contact your administrator.