--- title: Expense | Expense Management --- # Expense management Replace the hassle of carrying wallets filled with receipts with a streamlined system that scans and automatically calculates expenses. Simplify the entire process, from making a purchase to efficiently managing accounts. [Get a demo](https://www.expense.se/en/demo-request?hsLang=en) ![Expense management animated images](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Card%20Connection/Header_Expense%20management.png?width=800&height=650&name=Header_Expense%20management.png) ![Skistar Logo](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Skistar.png?width=780&height=250&name=Logo_Skistar.png) ![Axel Larsson loggo](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Axel%20Larsson.png?width=780&height=250&name=Logo_Axel%20Larsson.png) ![ST1 logo](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_ST1.png?width=780&height=250&name=Logo_ST1.png) ![Polygon logo](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Polygon.png?width=780&height=250&name=Logo_Polygon.png) ![Bygma Logo](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Bygma.png?width=780&height=250&name=Logo_Bygma.png) ### Scan Receipts Easily with Your Phone Say goodbye to managing a stack of receipts or fretting about misplaced ones at the end of the month. Just effortlessly capture and save receipts with the mobile app. The automated Expense feature scans the receipt, extracting key details like amount, date, VAT and purchase location. It also scans for duplicates, reducing the likelihood of errors.   ![Person holding phone and scanning a receipt.](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Sub%20Pages/2.%20Expense%20Management/Right%201.png?width=1920&height=1080&name=Right%201.png) ### Efficient Expense Management Process Expense streamlines expense management for managers, coworkers, and administrators, requiring just a few clicks to gather and organize receipts. Expense facilitates the swift generation of payment files for employees handling company-related costs, commonly referred to as personal expenses. This ensures timely reimbursement for their expenditures. ![Animated image of person holding phone and transaction being approved](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Sub%20Pages/2.%20Expense%20Management/Left.png?width=1920&height=1080&name=Left.png) ### Prevent unnecessary misstakes Eliminate monthly time wasted on Excel files and error corrections. Expense automatically computes accurate VAT, distinguishes deductible and non-deductible items, and ensures precision in accounting. The finance department can digitally approve and seamlessly export data to existing business and payroll systems. ![Frustrated woman sitting in a room full of receipts. ](https://www.expense.se/hs-fs/hubfs/1-Images/Website%20pages/Reduced%20Sizes%20(%3C%20200KB)/_E3A2763.jpg?width=2048&height=1365&name=_E3A2763.jpg) ## Seamless: From Purchase to Accounting ![Add the receipt](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Sub%20Pages/1.%20Card%20Connection/Expense_App%20visual%201-1.png?width=200&height=363&name=Expense_App%20visual%201-1.png) #### Add the receipt Capture an image of a paper receipt or upload a digital receipt. ![Receipt](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Sub%20Pages/1.%20Card%20Connection/Expense_App%20visual%202-1.png?width=200&height=363&name=Expense_App%20visual%202-1.png) #### The receipt is scanned The application autonomously scans the receipt, extracting details such as the amount, date, city, purchase location, and VAT. ![Approval](https://www.expense.se/hs-fs/hubfs/Expense_Website/Images/Sub%20Pages/1.%20Card%20Connection/Expense_App%20visual%203-1.png?width=200&height=363&name=Expense_App%20visual%203-1.png) #### Approval and export Organise your receipts by category and submit them. Customise approval rules and export files as required. --- ### Features --- #### Pay, scan, and save. Streamline the entire expense process – from purchase to accounting. Pay, scan, and save. #### Swift Reimbursements Payment files are generated instantly, ensuring expedited reimbursement of employee expenses. Swift Reimbursements #### Intelligent Receipt Scanning Our receipt solution automatically scans receipts and extracts the date, amount, VAT, city, and place of purchase. It also checks for duplicates, minimising the potential for errors. Intelligent Receipt Scanning #### Reduce Repetitive Receipts Receipts are screened for duplicates, mitigating the likelihood of errors. Reduce Repetitive Receipts #### Automated Exchange Rate Integration with an API for exchange rates enables automatic calculations. Automated Exchange Rate #### Integrations Expense seamlessly integrates with the majority of payroll and business systems. Integrations ## Don’t just take our word for it… "Expense has made receipt management much easier for us. We save time throughout the chain, easier for the person who made the purchase and significantly faster for us in terms of finances." ![Logo_Stg](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Stg.png?width=780&height=250&name=Logo_Stg.png) Birgitta Berglund Scandinavian Track Group AB "Previously, it was difficult to report receipts and travel expenses, and we received lots of questions that took time to answer. Now that the new solution is up and running for everyone, there have been surprisingly few questions from both employees and managers." ![Logo_Sveriges Kommuner och Regioner](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Sveriges%20Kommuner%20och%20Regioner.png?width=780&height=250&name=Logo_Sveriges%20Kommuner%20och%20Regioner.png) Britt Kraft Sveriges Kommuner och Regioner "My boss is ecstatic. You have really made a manoeuvrable programme, because there have been few questions from my side." ![Logo_Pandox](https://www.expense.se/hs-fs/hubfs/Expense_Website/Logos/Logo_Pandox.png?width=780&height=250&name=Logo_Pandox.png) Carolina Pandox ![Happy women talking and smiling about the Expense completing their expenses. ](https://www.expense.se/hubfs/Expense_Website/Images/Sub%20Pages/Start%20Trail_Visual%205.png "Happy women talking and smiling about the Expense completing their expenses. ") ### Try Expense for free!