Verify Email Address for Expenses and Mileage Reimbursement

Why Verify Your Email Address?

Email verification allows you to:

• 📧 Send receipts directly to Expense
• 📎 Import digital receipts automatically
• 💳 Match receipts with corporate card transactions
• ✅ Reduce manual receipt handling
• 🚀 Simplify expense reporting

👉 Verification only needs to be completed once per email address.

Verify Your Email Address

Step-by-Step

1. Open the Expense App
2. Navigate to the email verification settings
3. Start the verification process

✅ Expense will send a verification code to your email address.

Enter the Verification Code

1. Open the verification email from Expense
2. Copy the verification code
3. Return to the Expense app
4. Enter the code
5. Confirm the verification

✅ Your email address is now verified and ready to use.

Send Receipts Directly to Expense

Once verification has been completed, you can email receipts directly into the system.

Approved Receipt Addresses

Send receipts to: kvitto@expense.se or receipt@expense.se

✅ Expense will automatically import the receipt into your account.

Include the Purchase Amount in the Subject Line

To improve automatic matching, enter the purchase amount directly in the subject line.

This helps Expense:

• 💳 Identify the correct transaction
• 🔄 Match receipts automatically
• ✅ Reduce manual administration

Add Additional Verified Email Addresses

If you receive receipts at multiple email addresses, you can verify additional addresses in Expense.

Examples include:

• 📧 Personal email
• 📧 Shared mailbox
• 📧 Alternative work email

Step-by-Step

1. Navigate to:

My > Settings

1. Select:

Add Email Address

1. Enter the new email address
2. Complete the verification process

✅ The additional address can now be used to send receipts to Expense.

How Receipt Matching Works

After a receipt has been emailed:

1. 📧 The receipt is received by Expense
2. 📎 The receipt is stored in your receipt archive
3. 💳 Expense attempts to match it with a corporate card transaction
4. ✅ The receipt is linked automatically when possible

If the transaction has not yet arrived from the card provider, the receipt will remain in your receipt archive until it can be matched.

Benefits of Emailing Receipts

⚡ Faster Receipt Management

Forward receipts directly from your inbox.

📊 Better Organization

Keep all receipts securely stored in Expense.

✅ Improved Matching Accuracy

Automatic transaction matching reduces manual work.

📱 Fully Digital Workflow

No need to print, scan, or manually upload receipts.

💡 Tips for Best Results

• ✅ Verify all email addresses you use for receipts
• 💰 Always include the purchase amount in the subject line
• 📧 Forward receipts as soon as possible after purchase
• 📎 Ensure attachments are complete and readable
• 🔄 Regularly review your receipt archive

❓ Frequently Asked Questions (FAQ)

Why do I need to verify my email address?

Verification confirms that receipts sent by email belong to your Expense account.

Which email address should I send receipts to?

You can send receipts to:

• kvitto@expense.se
• receipt@expense.se

Can I verify more than one email address?

Yes. Multiple email addresses can be linked to your Expense account.

What happens if the card transaction hasn't arrived yet?

The receipt is stored in Expense and waits to be matched once the transaction is imported.

Do I need to include the amount in the subject line?

It is highly recommended, as it improves automatic receipt matching.

✅ Summary

• 📧 Verify your email address in the Expense app
• 🔑 Enter the verification code sent by Expense
• 📎 Forward receipts to kvitto@expense.se or receipt@expense.se
• 💰 Include the purchase amount in the email subject line
• ✅ Add and verify multiple email addresses if needed
• 🚀 Streamline receipt management and automatic transaction matching