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Use Our Lost Receipt Template – A Simple and Effective Solution for Businesses

In a corporate setting, receipts are essential for accounting. They serve as proof of expenses, VAT deductions, and other financial transactions. However, receipts can occasionally go missing. That’s where our Lost Receipt Template comes in – a quick and reliable way to maintain accurate financial records while staying compliant with legal and regulatory requirements.

What Is a Lost Receipt?

A lost receipt refers to a missing proof of purchase that cannot be submitted with your bookkeeping records. This can occur for various reasons – misplacement, technical issues with digital receipts, or human error. Regardless, the business remains responsible for reporting the transaction.

How Does Our Template Work?

Our Lost Receipt Template helps companies create substitute documentation for missing receipts. It is designed to meet the Swedish Tax Agency's (Skatteverket) standards for accurately describing a transaction. The template includes the following fields:

  • Date of purchase

  • Purchase amount (including VAT)

  • Supplier or store name

  • Description of the purchase

  • Reason the receipt is missing

  • Name and signature of the person responsible for the purchase

  • Approval from the employer or accounting officer

This information ensures that the transaction can be adequately verified and supported.

Why Is It Important to Document Lost Receipts?

Failing to properly report a business transaction can result in issues during audits and inspections by authorities. A fully completed replacement document can serve as valid legal and accounting evidence, helping the company avoid fines, additional fees, or questioned VAT deductions.

How to Start Using the Template

  1. Download the template by clicking this link. 

  2. Complete all fields carefully for each lost receipt.

  3. Take a photo of the completed document using the Expense App.

Need Assistance?

If you have any questions about the template or want to learn how to optimize your bookkeeping process, don’t hesitate to reach out.

We’re here to help!