Travel Expense Report - Download and Activate the Expense App
Before you can create travel expense reports, register per diems, or submit travel-related expenses, you'll need to download and activate the Expense app. The app allows you to manage your travel expenses directly from your mobile device, making it easy to record trips, upload receipts, and submit reports wherever you are. Follow the steps below to get started.
Step 1 – Download the Expense App
Download the App
The Expense app is available for:
- 🍎 App Store (iPhone/iOS)
- 🤖 Google Play Store (Android)
Search for:
Expense
and install the app on your mobile device.
✅ Once installed, you're ready to activate your account.
System Requirements
Android
- Android version 4.1 or later
iPhone
- iOS version 9.0 or later
✅ For the best experience, we recommend keeping your device and app updated to the latest available version.
Step 2 – Activate the Expense App
To connect the app to your Expense account, you'll need an activation code in the form of a private key.
Obtain Your Activation Details
- Open the invitation email from your administrator.
- Click the link to your Expense web portal.
✅ You can now access your Expense account online.
Log In to the Expense Web Portal
- Copy the username and password from the invitation email.
- Log in to the Expense web portal.
✅ Your account is now ready for device activation.
Generate a Private Key
- Navigate to:
My > Settings
- Click:
Add Device
- A private key will be generated.
⚠️ The private key is valid for 24 hours.
✅ Keep the key available until activation is complete.
Activate the App
- Open the Expense app.
- Enter the private key when prompted.
- Complete the login process.
✅ Your Expense app is now activated and connected to your account.
Start Managing Travel Expenses
Once activated, you can:
- ✈️ Create travel expense reports
- 💰 Register per diem allowances
- 📷 Capture and attach receipts
- 🚗 Register mileage reimbursement
- 📊 Track expenses during trips
- ✅ Submit reports directly for approval
Everything can be managed from a single app.
If You Don't Have Web Access
Contact Your Administrator
If you do not have access to the Expense web portal:
- Contact your administrator.
- Request an activation code or login credentials.
- Complete the activation process once access has been provided.
✅ Your administrator can generate a new activation key if required.
Benefits of Using the Expense App for Travel Reporting
Faster Travel Expense Management
Record expenses while traveling instead of waiting until you return.
Better Receipt Handling
Capture receipts immediately after purchases.
Simplified Per Diem Reporting
Register travel dates and destinations directly in the app.
Mobile Access Anywhere
Manage travel expenses whether you're at the office, working remotely, or on the road.
💡 Best Practice Tips
Activate the App Before Your Trip
Set up the app before traveling to ensure everything is ready.
Capture Receipts Immediately
Photograph receipts as soon as purchases are made.
Verify Your Email Address
Enable digital receipt forwarding for easier expense management.
Keep the App Updated
Regular updates ensure the best performance and latest features.
Frequently Asked Questions (FAQ)
Where can I download the Expense app?
The app is available in the App Store and Google Play Store.
How do I get the activation code?
Log in to the Expense web portal and generate a private key via My > Settings > Add Device.
How long is the private key valid?
The private key is valid for 24 hours.
Can I create travel expense reports in the app?
Yes. Travel reports, receipts, mileage reimbursement, and per diem allowances can all be managed within the app.
What if I cannot log in?
Contact your administrator for assistance with login credentials or activation.
Summary
- 📱 Download Expense from the App Store or Google Play
- 🔑 Generate a private key through the Expense web portal
- ✅ Activate the app using the private key
- ✈️ Start creating travel expense reports
- 📷 Capture receipts and manage expenses on the go
- 🚗 Register mileage reimbursement directly in the app
- 🚀 Simplify travel expense management with Expense