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Step 6 - Export Reports to Accounting

Once expense reports have completed the approval workflow, the final step is exporting them to your accounting system. Expense supports a wide range of accounting export formats, including SIE, which is accepted by most accounting platforms, as well as several other standard and custom formats. If your accounting system requires a specific file structure that is not available by default, Expense can support customized export formats tailored to your organization's requirements.

 

Before You Export

Before creating an accounting export, ensure that:

  • ✅ All reports have been approved
  • ✅ Accounting information is complete
  • ✅ Internal accounts and dimensions have been assigned correctly
  • ✅ The correct export format has been configured

⚠️ Reports must have the status Approved before they can be exported.

Configure Your Export Format

Step 1 – Access Import & Export Settings

Navigate to:

Administration > Settings > Import & Export

Here you can:

  • 📄 Select your accounting export format
  • ⚙️ Configure export settings
  • 🔗 Manage integrations
  • ✅ Verify accounting parameters

Export Reports to Accounting

Step 2 – Open the Accounting Export View

Navigate to:

Reports > Export to Accounting

Step 3 – Select the Report Period

Enter the reporting period using:

  • 📅 From Date
  • 📅 To Date

Only reports within the selected period will be included in the export.

✅ Make sure the date range matches the reporting period you want to transfer.

Step 4 – Set the Verification Date

Enter the verification date that should be used in your accounting system.

This date will be assigned to the exported accounting entries.

✅ The verification date should match your accounting period and internal bookkeeping procedures.

Step 5 – Review the Reports

Before exporting, click:

Control Printout

This allows you to:

  • 🔍 Review all reports included in the export
  • 📊 Verify accounting information
  • ✅ Confirm totals and dimensions
  • ⚠️ Identify any issues before exporting

We strongly recommend reviewing every export before finalizing it.

Step 6 – Export the Reports

Once everything has been verified:

  1. Click Export
  2. Generate the accounting file
  3. Wait for the export process to complete

✅ Your accounting export file is now generated.

Step 7 – Download the Export File

After the export has completed:

Navigate to:

My Downloaded Files

Here you can:

  • 📥 Download the accounting file
  • 💾 Save a copy locally
  • 📤 Import the file into your accounting system

SIE Export Requirements

If you are exporting using the SIE format, ensure that:

  • ✅ The active fiscal year is configured
  • ✅ The previous fiscal year is configured
  • ✅ Accounting periods are correctly defined

This information is required for a valid SIE export.

Troubleshooting Export Issues

If an export fails or is imported incorrectly into your accounting system, Expense provides tools to correct the issue.

View Previous Exports

Navigate to:

Previous Exports

Here you can:

  • 📄 View export history
  • 🔍 Review exported files
  • ✅ Verify which reports were included

Reset an Export

If an export was created incorrectly:

  1. Open the export in Previous Exports
  2. Scroll to the bottom
  3. Click Reset Export

✅ The reports are returned to exportable status.

This allows you to correct any issues and create a new export file.

Download a Lost Export File

If you accidentally delete or lose the exported file:

  1. Open Previous Exports
  2. Locate the export
  3. Click Save to Disk

✅ The file can be downloaded again without creating a new export.

✅ Fortnox Integration Setup

Expense includes a direct integration with Fortnox, allowing approved reports and receipts to be transferred automatically.

Step 1 – Open Integration Settings

Navigate to:

Administration > Settings > Integrations

Step 2 – Add the Fortnox Integration

  1. Click Choose Integration
  2. Select Fortnox
  3. Click Add

✅ The integration will be added to your environment.

Step 3 – Define the Verification Series

Enter the verification series used in Fortnox.

For example:

  • A
  • B
  • EXP

The value depends on your accounting setup.

Click Save.

✅ Fortnox now knows where imported verifications should be posted.

Step 4 – Activate the Integration

Navigate to:

Integrations > Activate Fortnox

  1. Log in to Fortnox
  2. Authorize the connection
  3. Grant the required permissions

✅ The systems are now connected.

Import Internal Accounts from Fortnox

Expense can import dimensions such as cost centers and projects directly from Fortnox.

Step-by-Step

  1. Navigate to:

Internal Accounts > Account Codes

  1. Click the three dots (⋮)
  2. Select:

Import Internal Account Codes from Fortnox

✅ Relevant dimensions are automatically transferred to Expense.

Important

For a successful export:

  • ✅ The correct dimension type must be selected
  • ✅ Internal accounts must match the corresponding Fortnox dimensions
  • ✅ Cost centers and projects should be configured before exporting

Export Reports to Fortnox

Once the approval workflow has been completed:

  1. Click Export
  2. Expense transfers:
    • 📊 Accounting entries
    • 📎 Attached receipts
    • ✅ Verification data

The information appears directly in:

Fortnox > Verifications

Fortnox License Requirements

The person managing the integration must have:

  • ✅ Accounting license
  • ✅ Archive license

If payroll processing is required:

  • ✅ Payroll access is also required

Benefits of Exporting to Accounting Systems

⚡ Faster Accounting

Transfer approved reports in seconds.

✅ Reduced Manual Work

Avoid duplicate data entry.

📊 Improved Accuracy

Transfers accounting data directly from Expense.

🔒 Better Audit Trail

Receipts and accounting entries stay connected throughout the process.

💡 Tips for Best Results

  • ✅ Always review reports using Control Printout
  • 📊 Verify accounting dimensions before exporting
  • 💾 Save exported files for backup purposes
  • 🔄 Use Previous Exports when troubleshooting
  • ⚙️ Test integrations before going live

❓ Frequently Asked Questions (FAQ)

Which accounting formats does Expense support?

Expense supports SIE, CSV, Excel, XML, text formats, and custom export formats.

Can I undo an export?

Yes. Use Reset Export in Previous Exports.

What happens to receipts during a Fortnox export?

Receipts are transferred together with the accounting verification.

Do reports need to be approved?

Yes. Only reports with the status Approved can be exported.

Can Expense import dimensions from Fortnox?

Yes. Cost centers and projects can be imported directly using the Fortnox integration.

✅ Summary

  • 📊 Export approved reports directly to your accounting system
  • 📄 Support for SIE and multiple export formats
  • 🔍 Review exports using Control Printout
  • 🔄 Reset or recover exports through Previous Exports
  • 🔗 Integrate directly with Fortnox
  • 📎 Transfer accounting data and receipts automatically
  • 🚀 Streamline bookkeeping and reduce manual administration

 

 

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