Share a Digital Receipt to the Expense App

Why Share Digital Receipts to Expense?

By adding digital receipts directly to Expense, you can:

• 📎 Store receipts securely in one place
• 💳 Match receipts to corporate card transactions
• ✅ Avoid losing important documentation
• 📊 Simplify expense reporting
• 🚀 Reduce manual administration

---

Option 1 – Send the Receipt by Email

If you receive your receipt via email, you can forward it directly to Expense.

Before You Begin

Verify your email address in Expense.

Step-by-Step

1. Verify your email address in Expense
2. Forward the receipt email to: kvitto@expense.se or receipt@expense.se
3. Write the total sum in subject 
4. The receipt is automatically imported into Expense

✅ The receipt is now available for processing according to your organization's workflow.

---

Improve Automatic Matching

For the best matching results:

• ✅ Include the purchase amount in the email subject line
• ✅ Forward the receipt as soon as possible
• ✅ Ensure the attachment is complete and readable

👉 This helps Expense match the receipt to the correct transaction automatically.

---

Option 2 – Share a PDF from Your Phone

If your receipt is stored as a PDF file on your device, you can share it directly to the Expense app.

Step-by-Step

1. Open the PDF on your phone
2. Tap Share
3. Select Expense from the list of available apps
4. Expense will open automatically

Enter:

• 📅 Date
• 💰 Amount
• 📝 Comment (optional)

1. Tap Save

✅ The receipt is now stored in Expense.

---

If the Receipt Belongs to a Corporate Card Transaction

When the receipt is connected to a corporate card purchase:

• 💳 The receipt is stored in Expense
• ⏳ It waits for the matching transaction to arrive
• 🔄 Expense automatically links the receipt when possible

✅ No further action is normally required.

---

If the Receipt Should Be Registered as an Expense Claim

If your company allows personal expense claims:

1. Select Personal Funds
2. Complete the expense registration
3. Save the expense

✅ The receipt is converted directly into an expense claim.

---

Option 3 – Share a Receipt from Kivra or Another Digital Receipt App

Digital receipts from Kivra and similar services can also be shared directly into Expense.

Step-by-Step

1. Open the receipt in:
   • Kivra
   • A digital receipt app
   • Another supported application
2. Tap Share
3. Choose Expense App
4. Expense opens automatically

Enter:

• 📅 Date
• 💰 Amount
• 📝 Comment (optional)

1. Tap Save

✅ The receipt is now available in Expense.

---

Corporate Card Transactions

If the purchase was made using a corporate card:

• 💳 The receipt will wait for the matching card transaction
• 🔄 Expense attempts automatic matching
• ✅ The receipt is attached once the transaction arrives

---

Personal Expense Claims

If the receipt should be reimbursed:

1. Select Personal Funds
2. Complete the expense entry
3. Save

✅ The receipt is registered as an expense claim.

---

Additional Ways to Register Digital Receipts

Expense supports several methods for storing digital receipts.

📎 Share Directly to the Expense App

Use your phone's sharing functionality to send PDFs and digital receipts directly into Expense.

📷 Use a Screenshot

If no share option is available:

1. Capture a screenshot
2. Open Expense
3. Upload the image as a receipt

✅ This creates a digital record that can be linked to a transaction.

---

Benefits of Digital Receipt Management

⚡ Faster Processing

Receipts can be added immediately when received.

📊 Better Organization

All receipts are stored in one place.

✅ Easier Matching

Digital receipts improve automatic transaction matching.

📱 More Flexibility

Register receipts from email, PDF files, Kivra, or your photo gallery.

---

💡 Tips for Best Results

• ✅ Verify your email address before forwarding receipts
• 💰 Include the purchase amount in email subject lines
• 📎 Use the original PDF whenever possible
• 📷 Ensure screenshots are clear and complete
• 🔄 Upload receipts as soon as they are received

---

❓ Frequently Asked Questions (FAQ)

Can I send receipts directly from Kivra?

Yes. Use the Share function and select the Expense app.

Can Expense handle PDF receipts?

Yes. PDF files can be shared directly into the Expense app.

What happens if the transaction has not arrived yet?

The receipt is stored and waits for the matching corporate card transaction.

Can I register the receipt as a personal expense?

Yes. Select Personal Funds when creating the expense claim.

Can I use a screenshot instead of the original receipt?

Yes, provided the screenshot is clear, complete, and readable.

---

✅ Summary

• 📧 Forward email receipts to kvitto@expense.se
• 📄 Share PDF receipts directly to the Expense app
• 📱 Send receipts from Kivra or other receipt apps
• 💳 Automatically match receipts to corporate card transactions
• 💰 Register receipts as personal expense claims when required
• 🚀 Simplify digital receipt management with Expense