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Getting Started with Your Corporate Card: Download and Activate the Expense App

If you have received a corporate card connected to Expense, the first step is to download and activate the Expense mobile app. Once activated, you can easily photograph receipts, manage card transactions, categorize purchases, and submit expense reports directly from your phone. This guide walks you through the download and activation process so you can get started quickly.

Step 1 – Download the Expense App

The Expense app is available for both iPhone and Android devices.

Download the App

  1. Open your device's app store:
    • 🍎 App Store (iPhone/iOS)
    • 🤖 Google Play Store (Android)
  2. Search for:

Expense

  1. Download and install the app

✅ The app is now ready for activation.

System Requirements

Android

  • 📱 Android version 4.1 or later

iPhone

  • 📱 iOS version 9.0 or later

✅ For the best experience, we recommend using the latest available operating system and app version.

Step 2 – Activate the Expense App

Before you can start using the app, it must be connected to your Expense account.

Obtain Your Activation Details

Your administrator will send you an email containing:

  • 👤 Username
  • 🔒 Password
  • 🔗 Link to your Expense web portal

Step-by-Step

  1. Open the email from your administrator
  2. Click the link to the Expense web portal
  3. Copy the provided login credentials

✅ You're ready to access the web portal.

Log In to the Expense Web Portal

  1. Open the Expense web portal
  2. Enter your:
    • Username
    • Password
  3. Log in

✅ You now have access to your Expense account.

Generate a Private Key

The mobile app requires a private activation key.

Step-by-Step

  1. Navigate to:

My > Settings

  1. Click Add Device
  2. A Private Key will be generated

⚠️ The private key is valid for 24 hours.

✅ Keep the key available until app activation is completed.

Activate the App

  1. Open the Expense App
  2. Enter the private key when prompted
  3. Complete the activation process

✅ Your Expense app is now connected to your account and ready to use.

What Can You Do After Activation?

Once activated, you can:

  • 📷 Photograph receipts
  • 💳 Manage corporate card purchases
  • 📊 Categorize and book transactions
  • 📎 Attach receipts to card transactions
  • ✅ Submit expense reports
  • 🚗 Register mileage reimbursement
  • ✈️ Create travel expense reports

If You Don't Have Web Portal Access

If you cannot log in to the Expense web portal:

  1. Contact your administrator
  2. Request an activation code or web portal access
  3. Follow the activation process again once access has been provided

✅ Your administrator can help generate a new activation key if necessary.

Benefits of Using the Expense App with Your Corporate Card

📷 Instant Receipt Capture

Take a photo of receipts immediately after purchase.

💳 Simplified Card Management

Match receipts directly to incoming corporate card transactions.

⚡ Faster Expense Reporting

Handle expenses as they occur rather than at month-end.

✅ Improved Compliance

Keep documentation and transactions connected automatically.

💡 Tips for Best Results

  • 📷 Capture receipts immediately after purchases
  • 🔔 Enable push notifications
  • ✅ Complete activation as soon as you receive your private key
  • 📱 Keep the app updated to the latest version

❓ Frequently Asked Questions (FAQ)

How do I get an activation code?

Your administrator provides access to the Expense web portal, where you can generate a private key using My > Settings > Add Device.

How long is the private key valid?

The private key is valid for 24 hours.

What should I do if the key expires?

Generate a new private key from the Expense web portal.

Can I use the app for corporate card purchases?

Yes. The app is designed to manage corporate card transactions, receipts, expenses, mileage reimbursement, and travel reports.

Who should I contact if I cannot log in?

Contact your company administrator for assistance.

✅ Summary

  • 📱 Download Expense from the App Store or Google Play
  • 🔑 Log in to the Expense web portal
  • ✅ Generate a private key via My > Settings > Add Device
  • 📷 Activate the app using the private key
  • 💳 Start managing corporate card purchases and receipts
  • 🚀 Handle expenses quickly and efficiently from your mobile device