Get Started with the Expense App – Expenses and Mileage Reimbursement
The Expense app allows you to easily manage expenses, receipts, and mileage reimbursement directly from your mobile device. Whether you're reporting business purchases, capturing receipts on the go, or registering mileage, the app provides a fast and convenient way to keep your reports up to date. Follow the steps below to download, activate, and start using the Expense app.
Step 1 – Download the Expense App
The Expense app is available for both iPhone and Android devices.
Download the App
- Open your app store:
- 🍎 App Store (iPhone)
- 🤖 Google Play (Android)
- Search for:
Expense
- Download and install the app
✅ The app is now ready for activation.
System Requirements
Android
- 📱 Android version 4.1 or later
iPhone
- 📱 iOS version 9.0 or later
✅ We recommend using the latest available operating system and app version for the best experience.
Step 2 – Activate the Expense App
Before you can start using the app, you'll need a private activation key generated from the Expense web portal.
Retrieve Your Login Information
Your administrator will send you an email containing:
- 👤 Username
- 🔒 Password
- 🔗 Link to the Expense web portal
Log In
- Open the email from your administrator
- Click the web portal link
- Log in using the supplied credentials
✅ You now have access to the Expense web portal.
Generate a Private Key
Step-by-Step
- Log in to the Expense web portal
- Navigate to:
My > Settings
- Click Add Device
A private key will be generated.
✅ The private key is valid for 24 hours.
Activate the Mobile App
Once you have your private key:
- Open the Expense App
- Enter the private key
- Complete the activation process
✅ The app is now connected to your Expense account.
Start Using Expense
After activation you can:
- 📷 Photograph receipts
- 💰 Create expense claims
- 🚗 Register mileage reimbursement
- 📊 Track expenses and reports
- ✅ Submit reports for approval
Everything can be managed directly from your mobile device.
If You Cannot Access the Web Portal
If you are unable to log in or have not received your credentials:
Contact Your Administrator
Your administrator can help with:
- Username and password issues
- Activation codes
- Device registration
- Access permissions
✅ They can generate a new activation key if required.
Benefits of Using the Expense App
📷 Digital Receipt Management
Capture receipts immediately and avoid lost paperwork.
🚗 Mileage Tracking
Register mileage claims directly from your phone.
⚡ Faster Reporting
Create and submit reports anytime, anywhere.
✅ Improved Accuracy
Automatic receipt scanning helps reduce manual entry.
📱 Mobile Access
Manage expenses wherever you are.
💡 Tips for Best Results
- ✅ Activate the app as soon as you receive your login details
- 📷 Photograph receipts immediately after purchase
- 🔔 Enable push notifications for updates and reminders
- 📱 Keep the app updated to the latest version
❓ Frequently Asked Questions (FAQ)
Where can I download the Expense app?
The app is available in the App Store and Google Play.
How long is the activation key valid?
The private key is valid for 24 hours after it has been generated.
What should I do if the activation key expires?
Generate a new key via My > Settings > Add Device in the web portal.
Can I use the app for both expenses and mileage reimbursement?
Yes. The app supports expense claims, receipt management, and mileage reimbursement.
Who should I contact if I cannot log in?
Contact your company administrator for assistance.
✅ Summary
- 📱 Download the Expense app from App Store or Google Play
- 🔑 Generate a private key via My > Settings > Add Device
- ✅ Activate the app using the private key
- 📷 Manage expenses and receipts digitally
- 🚗 Register mileage reimbursement directly in the app
- 🚀 Submit reports quickly and easily from anywhere