Create Mileage Reimbursement for Expenses and Travel
The Expense app makes it easy to register business travel using either a personal or company vehicle. Mileage reimbursement can be recorded directly in the app and submitted together with expenses in the same report, simplifying both reporting and reimbursement processes. Whether you're making a single business trip or multiple journeys in one day, Expense helps you manage mileage efficiently and accurately.
Create Mileage Reimbursement
Start a Mileage Claim
- Open the Expense App
- Tap the Plus (+) Icon
- Select Create Mileage Reimbursement
✅ A new mileage entry will be created.
Enter Trip Details
Complete the following information:
- 📅 Date of the trip
- 🚗 Vehicle Type (personal car or company car)
- 📏 Number of Kilometers
- 📍 Destination
- 📝 Comment (optional)
✅ This information is used to calculate the reimbursement according to your company's settings.
Save the Mileage Entry
- Review the trip information
- Tap Save
After saving, you can immediately create another mileage reimbursement entry.
This is especially useful for:
- 🔄 Return journeys
- 🚗 Multiple business trips on the same day
- 📍 Visiting several locations
✅ Quickly register all travel without starting over each time.
Manage Expenses and Mileage in the Same Report
Expense allows mileage reimbursements and expenses to be combined into a single report.
This helps:
- 📊 Reduce the number of reports
- ✅ Keep all travel-related costs together
- ⚡ Simplify approvals and reimbursements
Open an Existing Report
- Open the Expense App
- Navigate to To Report
- Select your ongoing report
✅ You'll see all expenses and mileage entries associated with the report.
Add or Edit Mileage Entries
- Open the Mileage Reimbursement section
- View existing mileage entries
- Add new trips or edit existing ones as needed
You can continue adding travel information until the report is ready for submission.
✅ All mileage is stored within the same report.
Review the Report
Before submitting:
- Open the Info tab
- Review:
- Expenses
- Mileage entries
- Totals
- Comments
✅ Verify that all information is complete and accurate.
Submit the Report
Once everything has been reviewed:
- Tap Submit
✅ The report is sent through the approval workflow.
Benefits of Mileage Reimbursement in Expense
Faster Travel Reporting
Register mileage directly from your mobile device.
Consolidated Reporting
Combine mileage and expenses within the same report.
Improved Accuracy
Track travel details immediately after completing a trip.
Simplified Reimbursement Process
Managers and finance teams receive all travel-related expenses in one submission.
💡 Best Practice Tips
- ✅ Register mileage as soon as possible after travel
- 📏 Double-check the number of kilometers entered
- 🚗 Select the correct vehicle type
- 📝 Add meaningful comments for unusual trips
- 📊 Review the report summary before submission
Frequently Asked Questions (FAQ)
Can I use both personal and company vehicles?
Yes. Select the appropriate vehicle type when creating the mileage reimbursement entry.
Can I add multiple trips to the same report?
Yes. Multiple mileage entries can be added and submitted together.
Can I combine mileage and expenses in one report?
Yes. Expense allows both mileage reimbursements and expense claims to be included in the same report.
Can I edit a mileage entry after saving it?
Yes. Open the report and update the entry before submitting the report.
How do I submit my mileage claim?
Open the report, review the information, and tap Submit.
Summary
- 🚗 Create mileage reimbursement directly in the Expense app
- 📅 Enter trip details, destination, and distance travelled
- ✅ Save multiple trips in the same report
- 💰 Manage mileage and expenses together
- 📊 Review all report information before submission
- 🚀 Simplify travel reimbursement and expense reporting with Expense